Little
River Resort HOA
ANNUAL MEETING MINUTES
SLEEP INN AT HARBOUR VIEW
September 18, 2010
Attending:
Mr. Tommy Bare, President
Mr. Norm Vaden, Vice President
Ms. Cheryl Boswell, Secretary
Ms. Melissa Tressler, Treasurer
Mr. Darris Williamson, Board Member
Mr. Don Lamontagne, Blue Coast Property Management, Inc.
Mr. Bare called the meeting to order at 11:00 am. A
quorum of the Board was present.
Mr. Lamontagne presented proof of notice for the annual meeting.
SECRETARY’S REPORT
Motion:
APPROVE ANNUAL MEETING MINUTES OF September 19, 2009.
Mr. Vaden
made a motion to accept.
Mr. Williamson seconded the motion.
The motion passed unanimously.
Ms. Boswell reported on the actions by the Board without a meeting as follows:
-Approval of window rebates and installations for units 706, 808, 908, 1302, 1703, 2104, 2301,
2402, & 2507
Motion:
Approve action by the board of directors without a meeting.
Mr. Bare made
a motion to accept.
Mr. Vaden seconded the motion.
The motion passed unanimously.
pRESIDENT’S REPORT
Mr. Bare reported on the following:
-Illegal Activity: All complaints need to be made to the police
department. Horry County Police Department’s telephone number is 843-915-5486. This number is to be used Monday-Friday
from 9:00 a.m. until 5:00 p.m. for non-emergency service. For police service
other than the previous hours listed please contact dispatch at 843-248-1520. For
the narcotics division please contact 843-915-8346.
-Issues with Renters: Tips for finding better quality renters
will be included in the next newsletter.
Treasurer’s Report
Ms. Tressler reported on the financial status of the HOA as follows:
-Operating: $114,764.76
-Reserve: $133,231.10
-6 Month CD: $51,417.19
-Accounts Receivable: $9,168.35
Motion:
TO Approve treasurer’s report.
Mr. Bare made a motion to accept.
Ms. Boswell seconded the motion.
The motion passed unanimously.
Property Manager’s Report
Mr. Lamontagne reported on the following:
-Building 11 will be the next building to be repaired, followed by buildings
7, 8 & 9.
The board of directors discussed the option of adding a second worker to help with building
repairs.
BOARD OF DIRECTOR’S ELECTION
Ms. Boswell reported on the final ballot count. Mr. Tommy Bare and Mr. Norm Vaden were elected to the board.
UNFINISHED BUSINESS
Window Rebate- The cutoff date to be eligible for
the window rebate was September 15, 2010. The board discussed extending the rebate through the end of 2011. All applications
must be submitted for approval by December 31, 2011 and all work completed by February 29, 2012.
Motion:
TO EXTEND THE WINDOW REBATE THROUGH 2011.
Ms. Boswell made a motion to accept.
Mr. Bare seconded the motion.
The motion passed unanimously.
NEW BUSINESS
Shady Pool Trees- The trees on the inside of the shady pool will be
removed due to the roots growing towards the pool. Palm trees that have died around the property will be replaced this fall.
Sidewalk Repairs- Mr. Lamontagne made a list of areas where the sidewalks
are in need of repair. Dave will begin to repair these issues. Yellow stripes will be painted on each side of the sidewalks
for safety reasons.
Pine Trees- Buildings 25 and 5 have large pine trees that will be removed
from the property. The board discussed replacing larger trees with smaller rooted trees in order to minimize damage that could
be caused by large roots.
Security Issues- Tree canopies will be trimmed in order to let the street
lights illuminate more of the property. Path lighting will also be increased around the property. Mr. Lamontagne will contact
Santee Cooper regarding the installation of more street lights. Excalibur Security is currently being used for routine patrol
of the property.
HOMEOWNER COMMENTS/CONCERNS
Parking Stickers- Mr. Lamontagne will order new parking stickers for
2011.
Motion: To adjourn the meeting
Ms. Boswell made a motion to accept.
Mr. Williamson seconded the motion.
The motion passed unanimously.
Meeting was adjourned at 12:30 pm.
Respectfully submitted,
Approved by,
_______________________________
_________________________________________
Kristina Ardeljan
Cheryl Boswell, Secretary
Blue Coast Property Management, Inc. Little River Resort HOA BOD
