Little River Resort HOA

 

BOARD OF DIRECTORS MEETING MINUTES

 

SLEEP INN AT HARBOUR VIEW

 

January 15, 2010

 

Attending:                  Mr. Tommy Bare, President

                                    Mr. Darius Williamson, Vice President

                                    Ms. Cheryl Boswell, Secretary

                                         Ms. Melissa Tressler, Treasurer

                                    Mr. Norm Vaden, Director

                                    Mr. Don Lamontagne, Blue Coast Property Management, Inc.

                                   

                       

 

Mr. Bare called the meeting to order at 5:30 pm.  A quorum of the Board was present.

 

Ms. Boswell reported on the minutes from the last meeting.

 

 

 

Ms. Boswell reported on the actions by the Board without a meeting as follows:

-Change landscaping company to

-Redo front entrance

-Allow rebate on windows

-Filed action against original company awarded the Jacuzzi installation bid

 

 

 

 

 

 

 

Treasurer’s Report

 

            Ms. Tressler reported on the financial status of the HOA as follows:

                        -Operating: $56,823.42

                        -Reserve: $126,482.55

                        -6 Month CD: $50,000.00

                        -Accounts Receivable: $11,728.98

 

 

 

 

president’s report

 

Mr. Bare reported that the board discussed installing a drain by building 21 in order to help with the issue of standing water.

 

 

Property Manager’s Report

 

Mr. Lamontagne reported on the following:

 

-Santee Cooper is almost finished installing the 16 new lights within the community

-Jacuzzi is closed currently for the winter

-New landscaping will begin and the new company will continue with the improvements started by the previous company

-Building repairs will continue, Dave McGlasson reported on the repairs that have been made and will be made in the future

 

 

 

OLD BUSINESS

 

Jacuzzi- The cost to run the Jacuzzi is approximately $500 a month so it has been closed for the winter. It was discussed opening the Jacuzzi in March.

Lawsuit on Jacuzzi-The attorney has filed a lawsuit against the original contractor for the Jacuzzi.

 

Building 11-A fence has been installed as well as a rock bed and plants around the drain.

 

Owners Walk Around with Don- While some patios may not look aesthetically pleasing, they are items that are permitted and the HOA cannot tell a homeowner to remove them. Items that are not permitted will be immediately addressed.

 

NEW BUSINESS

            Jacuzzi Closing- A date has not been set yet for the opening of the Jacuzzi.

Windows Rebate- The board found two companies that will install window replacements. Once the installation is paid for the companies will provide a receipt and the HOA will reimburse the homeowner $75 per window. This rebate will be in effect until the new HOA board election in September. Every window in the unit must be replaced in order to qualify for the rebate. Sliding glass doors will not qualify for the rebate.

Pool Decking- The pool deck will need to be resurfaced in the future. The board is looking into different options.

Front Entrance Landscaping- The landscaping has been started and the look is being improved. Some additional landscaping will be added in the spring.

Future Landscaping- Landscaping projects will be continued through the community in the upcoming months.

 

HOMEOWNER COMMENTS/CONCERNS

Exercise equipment maintenance was discussed at length. Different options were discussed and the board will look into the options and discuss again in the future.

 

 

OTHER COMMENTS/CONCERNS

 

Mr. Bare reported that the sprinkler system has been tampered with. He asked that if anyone is seen in that area to please report it to Mr. Lamontagne or a board member.

 

Mr. Bare stated that the board will be looking to see which path lights need replaced and which lights will be removed once the new lights are installed by Santee Cooper.

A request was made to remove the handicapped parking sign in front of 2008 since the owners are no longer there.

 

 

 

 

A discussion between the board and Property Management Company ensued regarding expectations and duties. It was decided that the Board and Mr. Lamontagne will sit down and discuss the responsibilities of the Property Manager.

 

A homeowner asked the status of past due accounts. The board reported that they are looking into many options and becoming more aggressive in the future regarding past due accounts.

A homeowner asked if there were any more leaks in the buildings. Mr. Bare reported that there have been no leaks since the last BOD meeting.

 

 

Meeting was adjourned at 7:30 pm.

Respectfully submitted,                                            Approved by,

 

_______________________________                                      _________________________________________

Kristina Ardeljan                                                       Cheryl Boswell, Secretary

Blue Coast Property Management, Inc.              Little River Resort HOA BOD