Little River Resort HOA

ANNUAL MEETING MINUTES

SLEEP INN AT HARBOUR VIEW

September 19, 2009

Attending:                  Mr. Norm Vaden, President

                                    Ms. Cheryl Boswell, Secretary

                                     Ms. Melissa Tressler, Treasurer

                                    Mr. Tommy Bare, Director

                                    Mr. Art Scurlock, Board Member

                                    Mr. Don Lamontagne, Blue Coast Property Management, Inc.

                                    Mrs. Kristina Ardeljan, Blue Coast Property Management, Inc.

Mr. Vaden called the meeting to order at 11:00 am.  A quorum of the Board was present.

SECRETARY’S REPORT

Ms. Boswell reported on the actions by the Board without a meeting as follows:

-Discussion of a new website, a split vote was obtained so the issue was tabled until a later time

-Arnold’s Pool was hired to complete work on the Jacuzzi

-Approved request by renter of unit 2105 to have a dog

-Approved request from unit 408 for a handicapped parking spot

Treasurer’s Report

            Ms. Tressler reported on the financial status of the HOA as follows:

                        -Operating: $58,030.45

                        -Reserve: $108,671.23

                        -6 Month CD: $50,000.00

                        -Accounts Receivable: $9,168.35

president’s report

Mr. Vaden reported on the following:

            -Roofs have been replaced on 4 more buildings

            -A rec area had been added as well as repairs made to the tennis courts

-Rust started appearing on the sidewalks again due to the pump on the well being broken.  Don has since repaired the pump.

-The board has discussed the options of paving and patching problem areas in the community.

-Landscape crew has changed and will be replacing some of the trees and shrubs around the property.

-Arnold’s Pool will start the concrete on the Jacuzzi. They are estimating a 3 week completion date. After the pool work is completed the board will take legal action against the previous company to recoup monies lost.

-The front entrance has been painted.

-Building repairs have been completed on buildings 1 and 2 by Blue Coast’s maintenance worker. Building 3 is currently being worked on. Rotten wood and siding is being replaced on each building.

-Work has been completed on the sprinkler’s to fix the problem areas.

Property Manager’s Report

Mr. Lamontagne reported on the following:

-Security camera issues have been fixed.

-Delinquency issues were discussed. It is predicted that more people will fall behind in their dues. The HOA is still in good financial standing with a good reserve built up.

BOARD OF DIRECTOR’S ELECTION

            Mr. Bare reported on the final ballot count. Ms. Cheryl Boswell, Ms. Melissa Tressler and Mr. Darius Williamson were elected to the board.

OLD BUSINESS

Report on Jacuzzi status- Arnold’s Pool should have the Jacuzzi completed in a few weeks.

NEW BUSINESS

Pool Maintenance Contracts- Pool service in the past has been unfavorable and the board has received a total of 5 bids for monthly pool cleaning and servicing. Only 2 of the 5 bids received were reasonable. Don has since spoken to the current pool service company regarding their service and Ms. Tressler has notice an improvement in the condition. TeeKee Joe’s will remain as the pool service contractor with a notice that at any time they may be given a 30 day notice by the association to release their services. The board can then at that time employ a new contractor. Ms. Tressler noted that homeowner complaints has ceased since Don has spoken to the current contractor.

Landscaping- David Smith answered questions regarding the replacement of some of the current landscaping around the property. He addressed the concerns of placing pine straw down around the property. He noted that with the extensive irrigation system that is currently in place, pine straw or any other material should not be a fire hazard as long as the system works properly.

Lighting- The board looked at several options for increasing the lighting around the property. The cost for replacing the current sidewalk lights would be approximately $100 each. Mr. Bare and Mr. Vaden suggested adding more street lights and obtained a proposal from Santee Cooper. They suggested adding 16 new street lamps at the cost of approximately $194 total each month.

HOMEOWNER COMMENTS/CONCERNS

Questions were address from homeowners concerning cars being parked in the community that do not belong to homeowners or are commercial vehicles. Mr. Lamontagne reported that he has not had many towing issues lately. He asked that if cars are seen on the property without tags to please contact him. Mr. Lamontagne will look into getting window stickers that will adhere to the windshield better than the current ones. He will also get prices for plastic tags instead of paper ones to hang from the windshield

A homeowner asked if there were any criminal issues that were taking place on the property such as drug activity. Mr. Lamontagne stated that no issues have been reported to him.

A homeowner asked for a list of properties that are in foreclosure. Ms. Boswell will forward the list to any homeowner who is interested.

OTHER COMMENTS/CONCERNS

Mr. Scurlock said a thank you to the board members and homeowners for his presidency term.

Mr. Vaden address the issue of having a next of kin contact for each homeowner in case of an emergency. Blue Coast will send out a form for the homeowners to complete and return to have on file.

Meeting was adjourned at 12:20 pm.

Respectfully submitted,                                            Approved by,

_______________________________                                      _________________________________________

Kristina Ardeljan                                                       Cheryl Boswell, Secretary

Blue Coast Property Management, Inc.              Little River Resort HOA BOD